Write a simple AI use policy for your team

The problem

Employees are already pasting customer emails and documents into free AI tools, and most small businesses have no written rules about what's allowed, what's off-limits and who checks the output.

How AI solves it

AI drafts a one-page AI use policy from your answers to a few questions: which tools are approved, what data never goes in (card numbers, passwords, health details, confidential client terms), when output must be reviewed before it reaches a customer, and who to ask. You edit it, add it to your employee handbook, and review it every six months as tools change. For regulated industries, have your attorney or compliance contact review it.

Tools that do this

Disclosure: Some tool links on this page may be affiliate links. If you sign up through them we may earn a commission at no extra cost to you. It never affects which tools we list.

• ChatGPT
• Claude
• Notion AI

What you can expect

Time saved: 3-5 hrs vs. writing a policy from scratch (estimate)
Cost saved: Lower risk of customer data ending up in the wrong tool (estimate)
Difficulty: Easy

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